Careerflex LLC
Effective Date: July 2026
1. Overview
This Privacy Policy explains how Careerflex LLC (“Careerflex,” “we,” “us”) collects, uses, and protects information when you visit www.careerflex.net or engage our services. It applies separately to two categories of engagement: Archetypal Consulting and Clinical Therapy Services, as described in our Service Disclosure. Where the two differ, this policy says so explicitly.
2. Information We Collect
Through the website itself:
- Name and email address, if voluntarily submitted through a form or scheduling tool
- Basic technical data (IP address, browser type, pages visited) via standard web analytics
Through Calendly (scheduling):
- Name, email, and any answers you provide to intake questions when booking a call
- Calendly is a third-party platform; your information is subject to Calendly’s own privacy policy in addition to this one
Through Stripe (payment):
- Payment information is collected and processed directly by Stripe. Careerflex does not store your full payment card details on our own systems
- Stripe is a third-party platform; your payment information is subject to Stripe’s own privacy policy in addition to this one
Careerflex does not use this website to collect Protected Health Information (PHI). No diagnosis, treatment history, or clinical content should be submitted through website forms, Calendly intake questions, or email. Clinical information is collected only within our HIPAA-compliant clinical record system, described below.
3. How We Use Your Information
- To schedule and confirm consultations
- To process payment for services
- To communicate with you about your engagement
- To improve our website and services
We do not sell your information. We do not share your information with third parties for their own marketing purposes.
4. Consulting Clients
If your engagement is Archetypal Consulting (not clinical therapy), your information is treated as ordinary business client data. It is not protected by HIPAA or therapist-client privilege. Standard confidentiality applies to business dealings, but this is not the same legal protection afforded to clinical mental health records.
5. Clinical Therapy Clients (Montana Only)
If your engagement is Clinical Therapy Services, provided under Jake Freeman’s LMFT license, additional protections apply:
- Clinical records, including any session transcripts, are maintained separately from website and scheduling data, in a HIPAA-compliant system
- Clinical information is subject to therapist-client privilege, with standard legal exceptions (mandatory reporting, imminent risk of harm, court order)
- If AI-assisted transcription is used in your care, this is governed by a separate signed consent form, not by website use alone
- Clinical records are retained for a minimum of six years from the date of service, or as required by Montana law, whichever is longer
6. Third-Party Tools
Careerflex uses the following third-party platforms, each governed by its own privacy policy:
- Calendly — scheduling and intake questions
- Stripe — payment processing
- [Analytics tool, if applicable] — basic website usage data
We select vendors that align with our privacy and security standards, but we do not control their systems directly. We encourage you to review their privacy policies as well.
7. AI Tools
Careerflex uses AI tools for administrative, content, and — for clinical clients only — documentation purposes. Full detail is available in our AI Use Disclosure. AI tools do not make diagnostic or treatment decisions, and no confidential information is shared with general-purpose or public AI tools without your knowledge.
8. Cookies and Tracking
This website may use basic analytics to understand traffic and site performance. We do not use tracking tools that build advertising profiles based on health-related browsing behavior. If this changes, this policy will be updated accordingly.
9. Your Rights
- You may request a copy of any information we hold about you
- Clinical clients have additional rights under HIPAA regarding access to and amendment of clinical records, available upon request
- You may ask us to delete non-clinical business data at any time; clinical records are retained per legal requirements regardless of request
10. Data Security
We take reasonable measures to protect your information, including encryption in transit and at rest for clinical records, and reliance on reputable third-party platforms (Calendly, Stripe) for scheduling and payment. No system is completely secure, and we cannot guarantee absolute security of information transmitted online.
11. Changes to This Policy
We may update this Privacy Policy from time to time. The effective date at the top of this page reflects the most recent revision. Continued use of the website after changes constitutes acceptance of the updated policy.
12. Contact
Questions about this Privacy Policy or how your information is handled can be directed to:
Jake Freeman
Careerflex LLC
jake@careerflex.net